Skip to Content

Rental Applications: 5 Tips to Stand Out and Get Approved

Woman gathering documents, prospective renter perfecting rental application. In today’s competitive rental market, standing out as a potential tenant is essential to secure your ideal rental house. Landlords and property managers obtain numerous applications from eager renters, so distinguishing yourself demonstrates your commitment and sincerity.

A comprehensive application emphasizes your qualifications and inspires confidence among decision-makers. Utilize successful techniques when filling out your application, such as comprehensive studies, a solid rental history, displaying a stable income, and upholding a professional approach.

By displaying reliability, meticulous money management, and professionalism, you can guarantee your application differentiates from other applicants and raise your chances of having your rental application approved.

1. Research and Preparation

Start by conducting detailed research on the rental market and surrounding areas. Study the cost of renting, availability, and trends to help you adapt your application and prove that you are determined about your housing search. Comprehend the unique needs of landlords, like credit history and reports, salary requirements, and pet boundaries, to fit your application with their expectations

Gather all relevant documents and information ahead of time, such as driver’s license or government ID, proof of income, renting history, and personal references. Create a checklist of these documents and include supplementary evidence, such as letters of reference from previous landlords or certificates of good conduct, to demonstrate organization and preparedness. 

This devotion and attention to detail distinguishes your rental application from the competition, enhancing your chances of acquiring the desired rental unit.

2. Present Rental History

A solid rental history is required to obtain a desirable rental unit. Landlords and property managers appreciate renters who have a track record of responsible tenancy. Give documentation showcasing your trustworthiness, honesty, and adherence to lease terms to convincingly show your rental history. 

To provide a fresh and precise picture of your rental history: provide recent and relevant references, show a consistent and timely payment history through rent invoices or bank records, demonstrate financial responsibility, and warrant a steady source of income. Focus on positive rental experiences or long-term contracts that illustrate respect for the living space and the ability to keep the property in good condition.

To create a favorable impression of your rental history, highlight any good comments or appreciation you’ve received in these circumstances. By utilizing these strategies, you can offer a convincing rental history to landlords and property managers.

3. Showcase Financial Stability

To make oneself an attractive tenant, you need to demonstrate financial stability in your rental application. The ideal tenants for landlords and property managers are those who consistently meet their financial commitments and demonstrate appropriate money management

Send proof of consistent income with pay stubs and list another source of revenue or wealth showing financial stability. This indicates monetary accountability and prioritizes financial commitments.

Being financially stable improves your chances of being approved for the rental property, aids in getting fair lease terms or rates, and encourages a positive relationship with your landlord. This makes you distinct from other candidates for tenants and supports your application.

4. Respond Promptly and Professionally

Responding quickly and professionally displays reliability, obligation, and consideration for the landlord or property manager. By responding to queries as soon as possible, you display your devotion to the rental process and raise the likelihood of obtaining your ideal home.

It is essential to regularly monitor your email inbox, voicemail, and other contact methods. If you are expecting to be unable to respond, inform the other party in advance and provide an estimated date. Don’t forget to maintain a professional tone and approach in all communications.

This approach distinguishes you from other applicants who fail to highlight quick communication, and it reflects positively on your character and displays organization and initiative, which can create trust and confidence with the landlord or property manager. By demonstrating your willingness to communicate and collaborate effectively during your tenure, reacting rapidly and professionally fosters a favorable landlord-tenant connection.

5. Follow Up

Following up on your rental application is vital if you’re hoping to stand out from the crowd. It reveals your vision, genuine interest, and commitment to acquiring the rental property. 

By email or phone, express gratitude for the opportunity, inquire about the application’s status, and request more details or records in a polite way. Maintain a professional tone and be mindful of the landlord’s time.

The benefits of following up include exhibiting desire and dedication, addressing problems or concerns, and expressing gratitude for the opportunity to be considered. Utilizing a proactive approach diminishes doubt and increases the strength of your application.

An extraordinary application catches the landlord’s attention, leaves a favorable impression, and may even give you the power to negotiate better lease conditions. This proactive method increases your chances of discovering an appropriate rental unit and forming a positive landlord-tenant connection.


We provide rental property investors with expert market appraisals of prospective properties as well as complete rental home management at Real Property Management Providence. For more information about our offerings, please contact us or call 401-272-3300.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details